Refund Policy

Tuition Refund Policy

A student is considered to have entered into a contract with the College when the student’s application for admission has been accepted by the College. To be considered for a refund, a student must submit a written notice of withdrawal to the College and must have written notice of withdrawal signed by an academic counsellor. No other form of notice shall be considered valid.

Out of country international students who have paid a tuition fee deposit are committed to the College for at least 2 consecutive semesters (8 months).

When funds are received by Coquitlam College from another educational institution for a student these funds shall be used for tuition and related fees at Coquitlam College. No refunds will be permitted directly to the student. Upon request any excess funds less a 5% administration fee shall be sent directly to your next educational institution.

Tuition Refunds

For All Students

• Refunds will be granted only for those courses officially dropped by the published deadline.
• Eligibility for a refund will be determined based on the date a course is dropped.
• Refund cheques will be issued in the name of the student unless an authorization letter is submitted.
• Students who have been issued an Official school letter (Official Letter of Acceptance, Temporary Resident Visa Letter, or Re-entry Letter) are not eligible for a tuition refund, even if the original document is returned to the school. Course registration deferral will only be approved within the Confirmation of Enrolment study period.
• The College is only able to receive payments for tuition and course related fees for one academic year (two semesters); any funds received in excess of this will be returned to the student in the same manner as the payment was received by the College. (i.e.: if payment is received by wire transfer it will be returned by wire transfer to the country of origin)
• Wire transfer refunds will be sent to the student unless an alternate authorization letter is submitted. Bank routing information must be provided to the school.
• When funds are received by Coquitlam College from another educational institution for a student these funds shall be used for tuition and related fees at Coquitlam College. No refunds will be permitted directly to the student. Upon request any excess funds less a 5% administration fee shall be sent directly to your next educational institution.

For Visa Students

• If the student is denied a Study Permit authorization from Citizenship and Immigration Canada, the student will receive a 100% refund if the following criteria have been met:
  • Students shall request a Study Permit authorization from Citizenship and Immigration Canada within 30 days of receiving the Official school letter from the College.
  • Students must request the refund within one (1) year of the date that the Official school letter was issued.
• Official documentation of the visa refusal must be provided to the College.

University Transfer Program

For Continuing Students And Local Transfer Students

Refunds before a program of study starts:

• If a written notice of withdrawal is received by the student prior to the start of the semester the College will retain the lesser of 25% of the fees paid or $600.00 and refund the balance.

Refunds after a program of study starts:

• If the students provides a request form of drop/withdrawal or is dismissed within the first week of class but before the start of the second week of class in the semester, the student will receive a 50% refund.
• After the first week of class there will be no refund.

Senior Secondary and ES Program

• Where a student gives notice in writing by registered mail or in person to the College of his or her intention to withdraw prior to the first day of classes in a given semester, the College will retain 40% of the fees paid and refund the balance.
• Where a student has given written notice by registered mail or in person to the College of his or her intention to withdraw after the beginning of the first day of classes but before the first week of classes has elapsed, the College will retain 50% of the fees paid and refund the balance.
• After the first week of class there will be no refund.