Each week your attendance forms are entered into the registration system. A student who misses 6 or more classes in one week is deemed to have unacceptable absenteeism. A list of all students in this category is generated and given to the counsellors. Parents/Guardians of students under 19 are sent a letter every time their son or daughter’s name appears on the list. If the student continues to be absent, the letters will reflect this behavior. Records of attendance and final grades are recorded in each student’s file, and at each registration this is reviewed. If probation is warranted, it is implemented. Immigration also has considerable power in determining a student’s ability to stay in Canada, based on these records.
In most cases, students under 19 are not eligible for suspension from classroom unless they exhibit poor behavior. Absenteeism will not cause a student to be removed from classes. If you wish a student to be seen regarding absenteeism, please bring him/her to the office at the end of your class. If a student misses frequent classes and is therefore unprepared for lessons, it is his or her responsibility to seek the teacher out for missed class material. You are not required to spend an inordinate amount of time to bring them up to speed. It is expected that you will allow them into the classroom, with the expectation that they will work from that day onward.
Students over 19 have less leeway. If a student is causing problems in the classroom, there is a procedure to follow as indicated in your Teacher’s Handbook. These students will also receive a letter from the counsellors when absenteeism is high.
Students who are chronically late for class:
All faculty positions are posted to the public through newspapers, online advertisement and post-secondary institutions. Applications are assessed and reviewed by the Department Heads and upon selection, the hiring committee made up of the Department Head, Chief Educational Officer/Principal and Vice-Principal based on academic credentials, professional teaching qualifications and teaching experience. Department Head of Administrator may veto a hiring choice.
Minimum Post Secondary qualifications: Masters Degree, post-secondary teaching experience in a related discipline, official sealed documents showing highest degree awarded and a minimum of 3 academic references.
Minimum Senior Secondary qualifications: Bachelor’s Degree, BC College of Teachers Certificate, teaching experience and a minimum of 3 academic references.
Minimum English Studies qualifications: BA, TESL Certificate, teaching experience and a minimum of 3 academic references.
New instructors are hired by the Department Head and Principal/Registrar and are placed on a sectionals contract with no guarantee of on-going employment. Instructors are placed on a 1 semester probationary period. Upon this initial employment, a new employee is placed on the College salary grid in the first year category. During the first semester of employment, the Department Head evaluates new employees and reports back to the Principal; together a decision is made with respect to future employment. New employees at Coquitlam College can qualify for the benefits package once they have been employed for four months and teach a minimum number of courses in a calendar year.
Coquitlam College Supports our faculty to take part in professional and/or career development opportunities. Coquitlam College provides support for all faculties to upgrade their credentials. Faculty professional development opportunities must be approved by Department Heads and Senior Administrators.
The following are authorized professional development opportunities and are available to all faculty at Coquitlam College:
It is the responsibility of the instructor to inform students regarding the cheating policy on their course outlines and announce policy prior to quizzes, tests, midterm and final exams.
Any form of cheating (ie: turning on or looking at an electronic device or looking at other papers during an exam or bringing unauthorized materials into an exam, etc.) will be considered cheating.
For an unscheduled test or quiz, students must be advised by the instructor that all unauthorized electronic devices be turned off and out of reach. If they do not comply, they risk receiving an “F” in the course.
Cheating on a final will cause a student to receive an F in the course.
A student caught cheating on a quiz, test or midterm will receive an automatic “0”. A second cheating offence may result in expulsion from Coquitlam College.
The instructor should walk up to the student with the ringing phone, and inform them that following the exam they must go with the instructor to the administration to deal with the consequences of disrupting the examination. They would typically receive a warning. A second offence would cause the student to receive an F for a final or a mid term exam.
If an instructor notices a cell phone in a pocket or other location on or near the student the instructor should not interrupt the student’s exam, but rather wait until the end to bring the student to the office for a warning. A second offence would cause the student to receive an F for a final or a mid term exam.
If instructors decide to collect students’ phones after announcing policies, the instructor must have the student sign a notice (ie: posted note) when collecting and repeat signature for retrieval.
In order to have consistency in our cheating policies, everyone must follow the policies.
Faculty must read out the policies to the students and have them sign the page showing they’ve read the policies. Late students must receive the same treatment.
The unacknowledged use of the ideas or published material of others constitutes plagiarism. While much academic work must involve the consideration of ideas and material originally conceived or made accessible by others, there is a significant difference between an acknowledged restatement of such ideas and materials after intelligent assimilation, and the intentional unacknowledged reproduction of them.
Students caught intentionally plagiarizing will be dealt with by the Principal or Vice-Principal.
All UT instructors are required to take daily attendance, and submit the record in a timely manner, ie. at the end of the week.
In the event that a UT instructor cancels a class, for whatever reason, he/she must contact an administrator as soon as they are aware of their unavailability.
When instructors phone in, they should relay instructions for their class to a school official. An administrator will give the students their assignments and dismiss the class. Instructors must make up missed classes.
Students should be able to contact the instructor during his/her office hours for help with assigned material.
A meeting with an administrator may take place with any student who has missed ten (10) or more classes in any subject. During the meeting, the administrator and instructor will prepare a contract with the student that defines which actions may be taken by the school once a student has missed a set number of future classes.
Further school action may involve suspension or removal from class. Once the student has signed the contract, the student will accept responsibility for further attendance issues and accept any measures taken by the school.
An instructor is to identify a student with attendance issues and speak to an administrator at the time a student returns to class. After that discussion takes places, the teacher may end class 5 minutes early in order to escort the student to the office. Once the instructor, administrator and student have discussed the attendance issues, the instructor and administrator will briefly reconvene. Afterward, the administrator will explain the contract to the student. Ultimately, the contract will have the signatures of the instructor, administrator and student.
The intention of the policy is to encourage the student to return to class rather than discourage attendance. The focus of the meeting should be on what the student can do to succeed and pass the class.
The ten missed classes will not include classes missed during a semester’s registration period.
I, _____________________________ understand that I have missed at least ten (10) classes without an adequate reason. I also understand that if I miss a further (5) or more classes in this subject, Coquitlam College possesses the right to take further action. Coquitlam College may choose a short-term suspension or long-term removal from the particular class as a proper consequence of continued poor attendance.
Each semester the senior secondary instructors receive a list on which they record the serial number of text books distributed to students. The list is then kept by Aase in the office. At the end of the semester, the list must be picked up so that teachers can indicate which books have been returned and which are outstanding, then returned to Aase. If no books were given out to students for a specific course please indicate and return the list.
Please note the stamp on the inside cover of each textbook. Make sure your students fill this out at the beginning of each semester.
If students require textbooks for Provincial Exams, please send them to the Office for the books which will be recorded accordingly.
Parents, guardians and the public must have confidence that the school is doing everything possible to protect children. It is our responsibility to be aware of and alert to signs of child abuse or neglect, and to be familiar as to how to respond when concerns about abuse and neglect arise.
Anyone who suspects a child is being abused or neglected, has a legal obligation to report the concern to a local child protection social worker. Contact information is available on page 12 of The B.C. Handbook for Action on Child Abuse and Neglect. If it is after hours or in the case of indecision about whom to contact, call the Helpline for Children toll free at 310-1234 at any time, 24 hours a day. The caller’s name is not required. If the child is in immediate danger, call 9-1-1.
Coquitlam College prohibits any form of child abuse, neglect violence. Anyone who suspects a student is suffering from or involved in abuse, or been informed directly/indirectly by someone, it is required by The Child, Family and Community Service Act to inform a child protection social worker, the police should the situation warrants this action and the principal and/or vice-principal.
Anyone who thinks a child is being abused or neglected, has the legal duty to report the concern to a local child welfare worker. There is contact information available on page 12 of The B.C.Handbook for Action on Child Abuse and Neglect. If it is after hours or in the case of uncertainly about who to contact, call the Helpline for Children toll free at 310-1234 (area code not required)at any time of the day or night. The caller’s name is not required. If the child is in immediate danger, call 9-1-1.
Anyone who has reason to believe a child may be at risk and the child’s parent is unwilling or unable to protect the child has a legal duty to report to a child welfare worker. The duty to report overrides any duty to protect the privacy of clients, patients, students or staff with the exception of solicitor-client privilege or confidentiality provisions of the federal Youth Criminal Justice Act.
The Child, Family and Community Service Act is the legislative authority for child welfare in British Columbia. Its fundamental guiding principle is that the safety and well-being of children are the paramount considerations. The CFCSA is available online at www.qp.gov.bc.ca/statreg/stat/C/96046_01.htm Part 3, Section 13 of the “Child, Family and Community Service Act 1996” (amended 2002) clarifies when protection is needed and the duty to report child protection concerns. Section 13(1) A child needs protection in the following circumstances:
(a) if the child has been, or is likely to be, physically harmed by the child’s parent;
(b) if the child has been, or is likely to be, sexually abused or exploited by the child’s parent;
(c) if the child has been, or is likely to be, physically harmed, sexually abused or sexually exploited by another person and if the child’s parent is unwilling or unable to protect the child;
(d) if the child has been, or is likely to be, physically harmed because of neglect by the child’s parent;
(e) if the child is emotionally harmed by the parent’s conduct;
(f) if the child is deprived of necessary health care;
(g) if the child’s development is likely to be seriously impaired by a treatable condition and the child’s parent refuses to provide or consent to treatment;
(h) if the child’s parent is unable or unwilling to care for the child and has not made adequate provision for the child’s care;
(i) if the child is or has been absent from home in circumstances that endanger the child’s safety or well-being;
(j) if the child’s parent is dead and adequate provision has not been made for the child’s care;
(k) if the child has been abandoned and adequate provision has not been made for the child’s care;
(l) if the child is in the care of a director or another person by agreement and the child’s parent is unwilling or unable to resume care when the agreement is no longer in force.
(1.1) For the purpose of subsection (1) (b) and (c) and section 14 (1) (a) but without limiting the meaning of “sexually abused” or “sexually exploited”, a child has been or is likely to be sexually abused or sexually exploited if the child has been, or is likely to be,
(a) encouraged or helped to engage in prostitution, or
(b) coerced or inveigled into engaging in prostitution.
(2) For the purpose of subsection (1) (e), a child is emotionally harmed if the child demonstrates severe (a) anxiety, (b) depression, (c) withdrawal, or (d) self-destructive or aggressive behaviour.
The Criminal Code provides the justice system with the legal authority to enforce criminal law as it applies to the abuse and neglect of children. It establishes criminal offences, procedures for investigation, and prosecution and sanctions for offenders. The Criminal Code is available online at http://laws.justice.gc.ca/en/C-46/
Please refer to the BC Handbook for Action and Child Abuse and Neglect, pages 23 to 25 for definitions on physical abuse, sexual abuse, emotional abuse, neglect and sexual exploitation. (See Glossary below).
A number of the terms used in the publications have specific meanings in the context of the British Columbia child welfare system. These are defined below to help ensure clarity and support a collaborative response to suspected child abuse and neglect.
Appointed School Official: the College principal
Caregiver: a person who is legally responsible for a child’s day-to-day care, for example, a foster parent
Child: anyone under the age of 19 in British Columbia; cf. Child, Family and Community Service Act (CFCSA)
Child welfare worker: a person delegated under the CFCSA to provide child welfare services, including responses to suspected child abuse and neglect
Delegated Aboriginal Child and Family Services Agency: an organization that provides culturally-appropriate services to aboriginal children and families, and whose child welfare workers have delegated authority under CFCSA to provide child welfare services, including responses to suspected child abuse and neglect
Director: a person designated by the Minister of Children and Family Development under the CFCSA. The director may delegate any or all of his/her powers, duties and responsibilities under the Act.
Emotional Abuse: The most difficult type of abuse to define and recognize. It may include ignoring or habitually humiliating the child or withholding life-sustaining nurturing. It involves acts or omissions likely to have serious negative emotional impacts. Emotional abuse may occur separately from or with other forms of abuse and neglect. It includes the emotional harm caused by witnessing domestic violence.
Emotional harm: When emotional abuse is chronic and persistent, it can result in emotional harm to the child. Under the CFCSA a child is defined as emotionally harmed if they demonstrate severe: anxiety, depression, withdrawal, self-destructive or aggressive behaviour.
Neglect: Neglect is failure to provide for a child’s basic needs. It involves an act of omission by the parent or guardian, resulting in (or likely to result in) harm to the child. Neglect may include failure to provide food, shelter, basic health care, supervision or protection from risks, to the extent that the child’s physical health, development or safety is, or is likely to be, harmed.
Parent or Guardian: the mother or father of a child; a person to whom custody of the child has been granted by a court order or agreement; a person with whom the child resides and who stands in place of the child’s mother or father.
Physical Abuse: Physical abuse is a deliberate physical assault or action by a person that results in, or is likely to result in, physical harm to a child. It includes the use of unreasonable force to discipline a child or prevent a child from harming himself/herself or others.
Service provider: employees and volunteers of the CISVA
Sexual Abuse: Sexual abuse is when a child is used (or likely to be used) for the sexual gratification of another person.
Sexual Exploitation: Sexual exploitation is a form of sexual abuse that occurs when a child engages in a sexual activity, usually through manipulation or coercion, in exchange for money
In the event of suspected child abuse, please refer to the Ministry Guide “Supporting Our Students: A Guide for Independent School Personnel Responding to Child Abuse”
If you suspect a student is suffering from or involved in abuse, or you’re told directly/indirectly by a student, the following steps should be taken:
A number of scenarios are presented to help staff members determine the correct procedures.
The following pages are useful, and staff is advised to become familiar with the various definitions and steps:
Page 1 Description of abuse
Page 2 Confidentiality (see also page 8/9 Step 5)
Page 4 How to report
Page 5 Role of the school and staff (Section 3 and 4)
Page 9 Alleged abuse by student
Page 12 Internet Safety
Please note in all cases of abuse, confidentiality is of the utmost concern. All information will be kept in a file in the office – not in student personal files. Disclosure is strictly prohibited without clearance from the principal or in his absence, other designated personnel.
A copy of Supporting Our Students: A Guide for Independent School Personnel Responding to Child Abuse is available to view.
A copy of The B.C. Handbook for Action on Child Abuse and Neglect is available to view.
A copy of the Responding to Child Welfare Concerns guide is available to view.
Legislation in the Province of British Columbia requires all Administrators, Faculty, Staff and Support Personnel who work with children to undergo a criminal record check.
All employees working within Coquitlam College must have a criminal record check completed at the time of hiring as a condition for employment.
All criminal record checks will be completed through either the BCCT or OIIS every five years. Faculty will complete the “Consent to a Criminal Record Check” form provided online through their governing body.
All other Faculty and employees are required to complete a criminal record search every five years. Each semester all records are reviewed for renewal and as required, the College Administrative Assistant will provide faculty and employees with the “Consent to a Criminal Record Check” form, collect the completed and signed document and forward it to the Ministry of Public Safety and solicitor General.
Upon receipt of the results, the Administrative Assistant will advise the Principal that the individual has no relevant record, or, if that individual has a relevant record, the Principal will take appropriate action in accordance with legislation.
All results are filed in the Administrative Office.
Staff should move around the examination room and should be seated at the back of the classroom.
It is the responsibility of the instructor to inform students of the cheating policy on their course outlines and to announce policy prior to quizzes, tests, midterm and final exams.
The instructor must inform students that bags and coats will not be allowed in the examination room. If they are present, they must be deposited at a location indicated by the invigilator (not under desks).
All students are required to provide one of the following photo identifications to write the midterm and final exams:
Any student who turns on or looks at an electronic device will be given a zero for the exam and as a result will automatically fail the course.
The instructor should walk up to the student with the ringing phone, and inform them that following the exam they must go with the instructor to the administration to deal with the consequences of disrupting the examination. They would typically receive a warning. A second offence would cause the student to receive an F for a final or a midterm exam.
If an instructor notices a cell phone in a pocket or other location on or near the student the instructor should not interrupt the student’s exam, but rather wait until the end to bring the student to the office for a warning. A second offence would cause the student to receive an F for a final or a midterm exam.
If instructors decide to collect students’ phones after announcing policies, the instructor must have the student sign a notice (i.e. posted note) when collecting and repeat signature for retrieval.
In order to have consistency in our cheating policies, everyone must follow the policies.
Faculty must read out the policies to the students and have them sign the page showing they’ve read the policies. Late students must receive the same treatment.
Instructors must give different final exams if they have more than one section of the same course, and if the sections are written at different times. It is imperative that every final exam be significantly different from previous semesters.
Final exams must be submitted to the principal and department head one week prior to the exam. Final exams must be copied a minimum of 24 hours prior to scheduled exam.
Instructors must keep students’ final exams for one year.
For midterm exams please make it clear to students that there are very few excuses for deferrals. If instructors feel that an excuse is acceptable and properly documented, they can make up a new exam (not an exam from another section or an old exam) and give it to the student as soon as possible. The second choice for instructors is if a student misses the exam and that student is trying and has attended the majority of classes, the instructor can allow the student to apply their final exam mark to their missed midterm.
All deferrals should be approved and recorded by the department head.
If an instructor issues a deferral mark, it must be changed to a final letter grade within the first month of the following semester. Deferred exams must be given at least two weeks after the start of the next semester and no later than four weeks after the start of the semester.
Deferrals should be issued only under extreme circumstances.
All deferrals should be approved and recorded by the department head.
Instructors are not to post any grades until final marks have been posted on the student portal. Please refer to the Academic Schedule on the website for posted dates. Student names must not be printed on posted grades.
Staff members can request for Extended Health and Dental coverage when on leave of absence. Extended Health and Dental coverage will be covered up to a maximum of four (4) months and only once every four years. All disability coverage will cease while on a leave of absence. Prior to the leave of absence it is the responsibility of the staff member to make the request for Extended Health and Dental coverage with the Principal/Registrar and be approved by the Insurance Carrier.
Faculty is expected to maintain the Coquitlam College mission statement and goals. Faculty is required to remain current in their approach to all aspects of teaching in order to deliver, enhance and advance student learning.
Full time and part time faculty members are responsible for the delivery of instructional and related services associated with each individual course offered per semester. In addition, faculty is required to schedule a minimum of one hour of office time per week per class. Faculty must be present throughout their office hours. It is recommended that faculty be available to students outside their posted office hours as needed.
Instructors at Coquitlam College are required to perform all teaching duties and marking duties within each individual course. Instructors must not assign or appoint teaching assistants.
Employees will be called upon to perform related administrative duties, attend official college functions and participate in staff or general meetings regarding the ongoing operation of the college.
Academic and personal counseling are provided to both faculty and students through Student Services. Faculty is not scheduled to provide regular or on-going counseling to students. However, any assistance provided to students in need is always positive and sanctioned by the Senior Administrators.
Coquitlam College is committed to high quality professional teaching. Instructors should use feedback from student evaluations and professional development to help them improve the quality of their work. The College strives to create a working environment where faculty, department heads and senior administrators work closely together. As a result of these efforts, many opportunities for professional discussion are presented and taken advantage of.
To ensure that instructors receive feedback on effective and ineffective teaching, all instructors are required to collect anonymous student evaluations, which will be examined by the instructor after submission of final grades each semester. The purpose of these student evaluations is for instructor professional development. It is the responsibility of the instructor to be prepared to discuss their evaluations with their Department Head every semester.
Long term faculty is regularly evaluated through student evaluations, Department Head observation as well as feedback from students provided to the Counsellors. All of these indicators are initially used by the Department Head for discussion with their faculty members. Senior Administrators will utilize these methods to discuss the evaluation of instructional faculty and Department Heads. Suggestions for improvement will first be conducted by the Department Head; and should further attention be required, it will be addressed by the Department Head in conjunction with the Senior Administrators.
The evaluation process for Sessional Instructors will include student evaluations and classroom assessment performed by the Department Head within the first 3 months of their work and in subsequent semesters, if the contract continues.
Field trips dates should be confirmed at the beginning of the semester to allow over-all planning by department heads, the activities coordinator, and teaching staff. Trips should be planned at least two weeks in advance. In the event of trips being cancelled due to unforeseen circumstances, instructors may reschedule with three days notice. Field trips should not be scheduled to conflict with mid-term or final exams.
Before taking students on field trips, instructors must receive authorization and clearance of expenses from either their department head, the activities coordinator or the administration. Generally, the college does not charge fees to students for curricular field trips. Any fees for field trips must be paid through the office.
Current medical coverage is mandatory for all students who take part in any field trip. For the designated ES/HS Field Trip Day, students who do not have medical coverage must be encouraged to purchase insurance; otherwise, an assignment must be given to be completed in class on the day of the trip.
All ES and SS students participating in curricular school activities which require them to leave Coquitlam College campus must sign a waiver form. Other activities considered to be of some risk have waiver forms which all participants must sign.
During the week of the field trip, instructors must post a list of students attending on the bulletin board in the staff room, and may also send one by e-mail. Students should be encouraged to advise other instructors that they will be away so that they may receive missed work.
The instructor in charge of the field trip must leave details of the trip by completing a field trip form from the main office before leaving the college.
Instructors are required to cross-reference with the office any serious health issues related to students attending.
Instructors are required to arrange coverage of missed classes and to provide class work / lesson plans for time away. Instructors should not miss more than two sessions of the same class per semester for extra-curricular trips.
Field trips should be designed to be an extension/practical application of what is being covered in class. Although participation in these field trips is important, it should not be the deciding factor in whether a student passes/fails a course.
For the designated ESL Field Trip Day each semester, ESL trips should be organized around the writing classes. All ESL instructors who are not organizing a trip for their own class should help another class on Field Trip Day. High school instructors may organize a field trip for their class on a separate day. Instructors who teach both high school and ESL classes would be planning/helping out with field trips for both programs.
All ES and SS students participating in curricular school activities which require them to leave Coquitlam College campus must sign a waiver form.
Instructors should leave their cell phone number with the office, or use the college cell phone on the trip. Students should also be advised of emergency contact phone numbers, the Coquitlam College number, and calling 911. Instructors are strongly advised to get cell phone numbers of students attending and give their cell contact number to these students (to be used in emergencies / problem situations only).
Instructors must assess any potential risks involved in the trip and review risk management procedures (avoidance / reduction of). Instructors must advise students of: responsibility, safety, contingency plans (if separated, lost, sick), student conduct and what to wear and bring. In the event of emergencies/bad weather, instructors should have a plan B.
A supervision ratio of 12:1 is recommended; however, the nature of the activity and age of the students should be taken into consideration.
Students should also be advised of public facilities (washrooms, food and drink).
If instructors have any safety concerns, they should discuss them with the activities coordinator, principal or vice-principal.
All students should take a chartered bus or public transit on any field trip unless it is not possible to do so. Students who drive a car on a field trip when they have been expressly told not to by their instructor/the trip organizer risk suspension or expulsion from their class or classes.
For extra-curricular trips: With the trip organizer’s permission, students who are 19 years of age and over (with an “N”) may drive themselves only to field trips. If they have a full licence, they may drive one other student 19 years or over. Nevertheless, student drivers of any category are not a preferred option. Instructors who wish to use this option should check with administration.
For curricular trips: All students should meet at the college or Lougheed Station for the start of the trip. Students 19 years and over may be dismissed at a designated meeting place and time at the end of the trip. Students should not be allowed to leave the trip early.
Instructors who drive students for any field trip or event must have at least $3 million liability insurance coverage for their vehicle.
Instructors must have a list of all students present on the field trip with them. At the end of a trip, staff must ensure that all students are accounted for before they are dismissed.
If students who have not been attending class show up unexpectedly for a curricular field trip, they should be allowed to participate in the trip provided there is enough space for them on the bus or at the venue. However, when it is an extra-curricular trip involving risk (eg. skiing, hiking, ice skating), they may not take part in the trip and should be sent home/ back to the college.
Only students who are registered at Coquitlam College may participate in curricular field trips.
In general, if a situation arises when instructors are not sure how to deal with the student(s), the office should be contacted.
Organizers should discuss bus safety and emergency exiting procedures with students. The following should be reviewed: remaining seated, no smoking, no hanging out of windows, emergency exits.
On-going assessment of the trip / students should be carried throughout the trip to reduce risks.
It is advisable that instructors carry a basic first-aid kit to deal with minor injuries (cuts, scrapes).
Field trip organizers will discuss bus exiting procedures before leaving on field trips. The bus driver and field trip organizers should advise the students of the emergency bus exiting procedures. The following procedures should be reviewed:
Teachers escorting field trips are required to hand in a completed copy of this form to office prior to departure.
|Date of Trip:||______________________________|
|Departure time from the College:||______________________________|
|Departure time from the trip:||______________________________|
|Anticipated time of return to the College:||______________________|
|Method of travel:||_________________||Number of students: _______________|
|Reason for trip:||Curricular: __________||Extra-Curricular: ______________|
|Other accompanying teacher/chaperones:||__________________
List below all students on the trip. Teachers taking a field trip with one specific class may alternately obtain a class list from the office and, just before departure, check off the names of student participants. Both family name and given name of student are required.
All students participating in curricular school activities which require them to leave Coquitlam College campus must sign a waiver form (includes Senior Secondary and University Transfer students).
STUDENT 19 years of age & over
I, the undersigned student, ________________________________, agree to participate in this field trip and I release Coquitlam College from responsibility for any claims arising from participating in this field trip.
|Signed by Student (19 years & over)||Date|
PARENT/LEGAL GUARDIAN of students under 19 years of age
I, the undersigned parent/legal guardian of student ______________________________ agree to let the above-named student participate in this field trip and I release Coquitlam College from responsibility for any claims arising from participating in this field trip.
|Signed by Parent/Legal Guardian of Student||Date|
Coquitlam College staff is to undertake before-trip risk assessment as well as safety procedures during the trip. A first aid kit is provided to the bus driver and safety procedures are to be followed throughout the trip.
Once a semester, employees who drive a bus for the College will meet with the school’s safety committee to discuss any safety concerns or potential incidents that may arise. As well, an administrative representative will attend the safety meeting and will address any of the concerns expressed by drivers.
Each semester, safety and evacuation drills are to take place.
The ASTSBC Executive Summary of Mass Casualty Incident Best Practices and Recommendations will be used as an asset in the College’s policies and practices.
Exams are normally scheduled in the middle of the term (week 7) and given during class time. Students should remain in class for the full period during exams. Reduce the opportunities for cheating during the exams by spacing desks and having a washroom break before the exam starts, etc. Cheating should be dealt with swiftly and severely and the office notified.
A grade sheet is provided by the office on which teachers record the midterm percentage, grade, work habit and comments. The midterm grade must reflect all of the marks up to and including the midterm test. This grade may also include attendance and participation, depending upon the evaluation criteria for the course. Inform all students of their progress following midterm exams, as the grades are not mailed out.
In the event of a failing grade (less than 50%), the student will receive an IP (in progress) grade. The percentage / letter grade breakdown is available in the teacher handbook.
Numbered comments (available from Department Head) are only required for students who are under 19 years old (indicated on the attendance sheets). Supply a work habit grade for each student (G=good, S=satisfactory and N=needs improvement).
Students who normally register in a course after the fourth week will receive an AU (audit) grade, however a letter grade is at the teacher’s discretion.
Exams are scheduled in the week following regular courses (usually Monday and Tuesday). Exams must be given in that time period only, and under no circumstances should provisions be made for writing an exam early. Students may leave the exam room when they have completed the exam, but late students should not be permitted to take the exam once any students have left. Take all precautions against cheating.
A grade sheet is provided by the office on which teachers record the final percentage, grade and comments. The final grade must reflect all of the marks up to and including the final test. This grade may also include attendance and participation, depending upon the evaluation criteria for the course. Hand a copy of the grades into the office and to the Department Head.
In the event of a failing grade (less than 50%), students will receive an F unless there is extenuating circumstances, for which they may receive an AU or an IP.
Supply one or two comments for all students and a work habit grade (G=good, S=satisfactory and N= needs improvement). Hand a copy of the grades into the office and to the Department Head.
Assessment: At the beginning of each term, the students’ grades are given out to teachers to screen out students that have been misplaced according to final grades.
Be sure to assess your students as quickly as possible. If you feel they are not suited to your class, look into moving them out in the first 2 weeks. Students who want to plug away in your class, yet are unable to meet the objectives, may receive an audit for the course providing their attendance has been good. These students, however, must repeat the course before moving to the next level.
Process vs Content: ESL is much more a process-oriented study than it is content-oriented, and even more so than other courses. Therefore, the importance of class work, attendance, quizzes and participation must be emphasized over formal exams. Students must be aware that missing many classes is a big concern and can’t be rectified by good exam results.
Classroom Atmosphere: Though it is imperative to develop a friendly rapport with your students, it is a good idea to start off the term on the strict, “we’re here to learn English” approach. Then, lighten up as the students get to know you. Everyone knows it’s easier to ease off than to crank up the discipline midstream.
Teaching Style: An explanation or a rationale of your (Western) teaching philosophy (how and why you are doing the things you do in class) is useful in getting the students’ trust, as your teaching style will be very different from what they are used to. Bear in mind that many of the students view teachers as parent figures.
Attendance: Stress the importance of attendance in class. Remind students early and often that they cannot pass your course if they miss too many classes. Build in participation marks.
Lates: Do not tolerate habitual late behaviour. Speak with the student first to correct the problem, warn the student next, and then send the student to the library with an assignment if it continues unreasonably. Be consistent with all students in this regard. Sleeping in is not a valid excuse for being late.
Evaluation: Use an evaluation that provides a fair mix and provides for flexibility: 50% for quizzes/assignments/class work, 20% for midterm, 20% for final with a subjective 10% for participation in class works well.
It’s very important to be honest and open with students regarding their progress in the course. If the students are not meeting the course objectives, they need to be told so in no uncertain terms by midterm time; hence when it comes time to register for next semester, students will not be confused and angry with the teachers, and the school. Be sure you come up with valid grades by midterm time so as not to raise false hopes for the students. If you are concerned about students meeting the objectives of the course, ensure those students receive a grade less then 55% at midterm. That may mean grading the first half of the course on the hard side and then easing off later.
A pep talk after midterm exams helps to keep your students focused on the task at hand, ie. ‘learning a second language is hard work’ or ‘your parents paid a lot of money for you to study in Canada, so don’t waste your time and their money’. Go for the guilt factor.
Exams: We have to maintain a zero tolerance regarding the early writing of final exams for several reasons. Though teachers want to be fair and helpful to our students, the practice creates headaches for other staff, necessitates makeup exams and results in a feeling of inequity for students. Announce the exam policy and your final exam time early and often. The same rules apply to midterm exams.
Awards: At the end of each term, an award is given to an outstanding student in each class. To keep the award meaningful, the student should be an outstanding student in all aspects: grades, attendance and attitude/participation. If you don’t have any students who are deserving of the award, by all means don’t give it. However, you still must attend the awards ceremony as it connects the school and we are all part of it.
Course Materials: Once the courses have been assigned and scheduled for the next semester, teachers are asked to select the material that they plan to use, either from the previous semester’s ‘material in use’ list or from other material of their choice. Check to be sure that the text has not already been designated for another course. It is each teacher’s responsibility to talk with other teachers teaching the same course to coordinate resources and take stock of materials already on hand to ensure enough books are ordered. If ordering a handout text, be confident that you will use up most of the written exercises in the book.
Cheating: Again, we have zero tolerance for cheating and plagiarizing. Stiff penalties set the tone for the term.
Discipline: Follow the procedures for resolving issues with problem students in your class. See me if you are not sure of the steps to be taken.
Textbooks: Except for workbooks that are given out for students to keep, students are expected to return all books in good shape (free of writing). Submit a list to the department head of students who have not handed in their texts. Be sure to collect books before or on the final exam. You won’t see them after that.
ESL Library and Materials: Feel free to sign out any reference book using the voluntary card system in the ESL office. Return any books that you aren’t using at the end of the term and re-shelve them in the proper place.
The following arrangements apply to situations within Coquitlam College in which members of the faculty participate in the creation of instructional materials as part of their work for the College. The arrangements will not apply to the use of already existing materials in classes, to the copying or minor edition or rearranging of existing materials. These arrangements will apply only to the creation of instructional materials in cases where a significant amount of research and/or creative work has been required for the creation of instructional materials which are original.
When an employee is assigned to develop instructional strategies/materials, copyright law provide that the copyright of the these strategies/materials rests with the College in the first instance. Recognizing that the College is not a publishing house, and that the potential for royalty is strong motivation to authors and creators of innovative instructional strategies/materials, the copyright shall, upon request of the authors, be released to the authors on the following conditions:
For the purpose of this agreement the term “author” will mean the employee(s) responsible for the educational content of new materials and who play significant creative roles in the design and realization of the materials. If more than one person is involved in authorship, they shall have the right to determine the percentage of authorship borne by each such employee. In cases where agreement has not been reached when the work is completed, the College shall determine the proportion of authorship borne by each such employee.
In all cases where instructional materials are produced pursuant to this provision, the College will provide the author one copy of the completed material, for the cost of the materials consumed in making that copy.
To ensure that instructors receive feedback on effective and ineffective teaching techniques, all instructors are required to have formative student evaluations, which will be examined by the instructor after submission of final grades. The purpose of this evaluation is for instructor’s professional development, and the instructor will review the evaluations. At the beginning of the following semester, instructors should be prepared to discuss the evaluations with the department chair.
Instructors are evaluated by ongoing discussion with the Principal or Vice-Principal through the use of professional Growth Plans. Growth Plans and other materials relating to teacher evaluation are kept on file.
Coquitlam College is committed to quality teaching. Instructors should use feedback from the principal and student evaluations to help them improve the quality of their work. Coquitlam College works hard to create a working environment where teachers and administration work closely together and as a result, many opportunities for professional discussion are presented and taken advantage of.
Midterm marks need to be handed into the office no later than two days prior to the courses drop deadline.
For midterm exams please make it clear to students that there are very few excuses that are good enough to allow deferrals. If the instructor feels that an excuse is acceptable and properly documented, they can make up a new exam (not an exam from another section or an old exam) and give it to the student as soon as possible. The second choice for instructors is if a student misses the exam for a less critical reason and that student is trying and has attended the majority of classes. In these situations the instructor can allow the student to apply their final exam mark to their missed midterm.
For final exams (deferred) a good student with a strong case, hospital, etc. (documented) the instructor can give a totally new exam at least two weeks after the start of the next semester and no later than four weeks after the start of the semester.
All deferrals should be approved and recorded by the department head.
At least two committed staff members without other responsibilities should be on hand for all ski trips. No family members may accompany staff on weekend ski trips.
Helmets are mandatory for all snowboarders and skiers.
All staff members should check with the activity leader before heading home. Day trips require two supervisors.
Staff should be aware and be responsible with regard to alcohol.
A student count should always be taken. Hotel rooms on weekend trips require a staff member to be in charge of a number of rooms, which should be checked at the end of the day. All students and staff should be aware of the right meeting times and places.
For local mountains and group teaching, staff should stay with the students until they are ready to go into the lessons. The group leader is issued a pager by the ski school, but some way for all staff to be in touch is required. Cell phones do not work at all locations. All staff should have appropriate telephone numbers on hand.
On field trips where staff are driving, an itinerary and driving schedule must be submitted to the office.
Teachers must have permission from the administration to access student records.
All students’ files must remain within the administrative area or in the hands of a counselor.
Computer records are protected by password codes (accessed by administrative staff only).
We follow the rules under the BC Student Records Requirements and Best Practices Policy.
By signing the following document, I grant Coquitlam College the right to use and publish my photographs and/or testimonial, for the purpose of promotion, without restriction.
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Generally the administration will substitute in classrooms where teachers are absent. For the first day, the coverage will be limited to the taking of attendance and the introduction of the lesson plan which has been phoned or faxed in by the absent staff member.
Classes will only be cancelled under exceptional circumstances.
Administrative staff will endeavor to spend as much time as possible in ESL Beginner classes.
Teaching staff should have current emergency lesson plans ready to phone or fax in to the college when they are absent. Lesson plans should be simple and easily implemented.
When there is the likelihood of a prolonged absence, the college will hire a substitute.
No teaching faculty or staff are allowed to tutor Coquitlam College students outside of regular hours. It is acceptable to assist a student within class or office hours but time spent must be fair and consistent to benefit all students in the class.
Coquitlam College will follow these procedures for student misconduct.
The following procedures are the same form students of all ages.